Welcome to South Western School District's Right-To-Know
web site. Below you will find our guidelines and links to
important information about Pennsylvania's new Right-To-Know law.
Following are guidelines are established by the South
Western School District with regards to Act 3 of 2008, the new
Appointment of a Right-To-Know Officer
The South Western School District shall appoint an open records officer
to handle all compliance issues related to the Right-To-Know law. The
Right-to-Know Officer (“RTK Officer”) shall:
- Receive Right-To-Know requests submitted to the South Western School
- Direct Right-To-Know requests to other appropriate persons within
South Western School District or to appropriate persons in another
- Track the progress of the South Western School District in responding
to requests in a timely manner.
- Issue interim and final responses under this act.
- All Right-To-Know requests shall be submitted in writing to: Jeffrey
A. Mummert, Right-To-Know Officer of the South Western School District,
on the District’s
Right-To-Know Written Request Form, or the Pennsylvania Office of
Open Records, Standard Right-To-Know Request Form (see link below).
Written requests may
- E-mailed to email@example.com,
- Faxed to (717) 521-2021, or
- Sent by U.S. Mail to 225 Bowman Road, Hanover, PA
- Delivered in-person to 225 Bowman Road, Hanover, PA 17331.
the requestor wishes to pursue the relief and remedies provided for in
this act, the request for access must be in writing.
- The South Western School District will not accept verbal or written
- A written request for information under the Right-To-Know Act does
not need to include any explanation of the requestor’s reasons for
requesting the information or the intended use of the information unless
otherwise required by law.
Responses to Written Requests
The South Western School District will respond to all Right-To-Know
requests, in writing, by issuing one of the following responses:
- Granting the request;
- Granting in Part/Denying in Part; or
- Denying the request
The District may also issue a response that the record(s) requested
cannot be produced within the five-day required period and exercise the
ability to get a 30-day extension period to fulfill the request.
Section 1307 of the Right-To-Know law requires the
Office of Open
Records to establish a fee structure for Commonwealth Agencies and Local
Agencies. The law requires that the Office of Open Records review the
fee structure biannually. Any updates to the fee structure based upon
these reviews will be posted to their website. The South Western School
District will review any changes in the fee structure promulgated by the
Office of Open Records and incorporate the changes as necessary to
remain in compliance. The following fee structure will be in place:
(A “photocopy” is either a single-sided
copy or one side of a double-sided black-and-white copy of a standard 8.5” x 11”
|$0.25 per page
|Certification of a Record:
||$1 per record, not per
page. Please note that
Certification fees do not include notarization fees.
For example, but not limited to, blue prints, color copies, non-standard sized documents
||No Redaction Fee May
|Conversion to Paper:
||If a record is only
maintained electronically or in other non-paper media,
duplication fees shall be limited to the lesser of the fee for
duplication on paper or the fee for duplication in the original
media unless the requester specifically requests for the record
to be duplicated in the more expensive medium. (Sec. 1307(e)).
||Fees for Postage
May Not Exceed the
Actual Cost of Mailing
- Inspection of Redacted Records: If a
requestor wishes to inspect rather than receive a copy of a record
and the record contains both public and non-public information, the
South Western School District shall redact the non-public
information. The South Western School District may not charge the
requestor for the redaction. However, the South Western School
District may charge for the copies it must make of the redacted
material in order for the requestor to view the public record. The
fee structure outlined above will apply. If, after inspecting the
records, the requestor chooses to obtain the copies, no additional
fee may be charged.
- Fee Limitations: Except as otherwise provided
by statute, the law states that no other fees may be imposed unless
the South Western School District incurs costs for complying with
the request, and such fees must be reasonable. No fee may be imposed
for the South Western School District’s review of a record to
determine whether the record is a public record, legislative record
or financial record subject to access in accordance with this Act.
No fee may be charged for searching for or retrieval of documents.
The South Western School District may not charge staff time or
salary for complying with a RTK request.
- Prepayment: Prior to granting a request for
access in accordance with this Act, the South Western School
District may require the requestor to prepay an estimate of the fees
authorized under this section if the fees required to fulfill the
request are expected to exceed $100.
- Note: Once the request is fulfilled and
prepared for release, the South Western School District will follow
the recommendation of the Office of Open Records to obtain the cost
of the records prior to releasing the records. This
recommendation is designed to avoid situations in which the agency
provides the records and the requestor fails to submit payment.
||Jeffrey A. Mummert
||South Western School District
225 Bowman Rd
Hanover, PA 17331
||(717) 632-2500 x20100
Right-To-Know Request Form
Pennsylvania Right-To-Know site
225 Bowman Road, Hanover, PA 17331 | Phone: 717-632-2500 Fax: 717-632-7993
Copyright © 2010 South Western School District, All Rights Reserved | Last Updated: 2/20/2017
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